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Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
16-December-2025
Approved 20-January-2026
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Board Members Present |
Board Members Absent |
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Mark Anderson, President Wayne Garman, Treasurer Wes Seeger, Secretary Jeff Hanson, Member at Large Joseph Rice, Member at Large Wayne Fleming, Member at Large Darryl Horsman, Member at Large |
Karen Cole, Member at Large Debra Aubrey, Vice President
Members Present Lindsay Estabrooks Craig Kochan |
Call to Order:
Mark Anderson called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
Correct month in header for financial report. Moved by Wayne Garman seconded by Mark Anderson ‘Motion to approve the November minutes as amended.’ - Carried unanimously.
Financial Report:
- November 2025 Financial Report
- Financially, it was a loss month for the club as expenses exceeded revenues by just under
$16,000
For the season to date, this brings the total loss to just under $45,000
· Total balances in the Chase Bank & PayPal accounts amounted to $481,206 as of
November 30 - Bonspiel fees were strong during the month, with just under $6,000 in entry fees paid.
a. The 5 & Under bonspiel held in late October generated a gross profit of just under $13,000.
b. The Fall Fiesta bonspiel held during November generated a gross profit of just over $14,000.
c. Bar purchases amounted to just under $5,000 with replenishment for bonspiel sales.
- Corporate & Learn to Curl events were also strong, with just under $6,500 collected.
The season to date total of $19,303 is almost identical to last season at this point. - Improvements were purchased during November amounting to just over $2,200
Most of these were for accessories needed for the new ice AV system
· The largest was for new microphones amounting to $1,041
· Total cost of the ice AV system now totals $34,234 since July 1 - The club paid $1,895 to Write Right Media for the initial payment on the public relations project.
- Electricity costs were $3,659 for the month, this is approximately $1,000 more than November 2024.
This appears to be based on increased usage as the rate charged has remained constant. Increases in electricity and natural gas, no explanation. Mark suggested Shawn get Belair which maintains the ice plant and dehumidifier.
Moved by Darryl Horsman, seconded by Mark Anderson that ‘the November 2025 financial report be approved as presented’. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Nothing to report.
Building – Kelly Fleischaker, Wayne Fleming
- No Report provided.
- No meeting this past month, nothing new to report. Darryl asked if the building committee has considered putting air hand dryers in rest rooms. Haven’t looked at them, getting power to the bathroom walls. Wayne will investigate possibility of power drop.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- No Report provided.
- MoPac went smoothly, Wrench is next up.
Leagues – Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Leagues S2 has opened. Thursday PM sold out, Tuesday PM sold out on two sheets with two going for Olympic newbie spaces.
- Mark mentioned there is a problem with Thursday having no room for singles. Leagues committee should discuss.
Marketing and Communications - Darryl Horsman
- Report provided.
- A lot of data was provided in report. The new marketing company is in place. Jason will meet Membership re: the cycle of emails to Try Curlers. Wes met with Jason and recommended he get with Lindsay for email/comms details.
- Lots of new content.
- Trying to expand the marketing committee.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 209 members now. Waiting for final invoice from the governing bodies. USWCA has been handled early.
- Try Curling next January 24 is nearly sold out.
- Intro is moving to Tuesday/Friday mixture.
- Next meeting on Sunday.
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
Club Safety Committee – Jeff Hanson, Wes Seeger, Mark Anderson, Lindsay Estabrooks, and Jeff Baird.
- No Report provided.
- Marty Blomberg and Brittany Tosi are now members and have safety training experience. The Committee will meet to discuss strategy.
- Committee will meet in 2 weeks.
Old Business:
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2505-002 |
· Update on Banner proposal o No new news so Mark will follow up with Darren. |
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New Business:
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2512-001 |
· USA Curling Club Council [Joseph Rice] o This is different from the USCA rep. It is intended to be a smaller audience and more direct discussion in club issues. Members will be appointed by USCA with some gender restrictions with board recommendations. Joseph will volunteer and try to find a female to represent. |
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2512-002 |
· CCC Streaming Committee [Mark Anderson] o There has been discussion re: forming a Streaming Committee to talk about standards given the high volume of streaming. A committee is in place, but league coordinators need to be involved. |
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2512-003 |
· MoPac 26/27 Event Bids o We will be bidding on the mixed fours playdowns next December which we have agreed we’ll be alternating with SF. Mark thinks we should bid on the mixed doubles playdowns in May. Mark will send an email with the intentions before submitting a bid. o We should discuss whether we want to do the other outlier events. We can offer U25 based on date and numbers if MoPac wants it. |
In Committee
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
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2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
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2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
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2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
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2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, January 20/2026 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Wayne Garman and seconded by Mark Anderson ‘to adjourn the meeting at 6:14 p.m.’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
