|
Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
20-January-2026
Draft
|
Board Members Present |
Board Members Absent |
|
Mark Anderson, President Wayne Garman, Treasurer Wes Seeger, Secretary Jeff Hanson, Member at Large Joseph Rice, Member at Large Wayne Fleming, Member at Large Darryl Horsman, Member at Large Debra Aubrey, Vice President |
Karen Cole, Member at Large
Members Present Lindsay Estabrooks Andie McDonald |
Call to Order:
Mark Anderson called the meeting to order at 5:28 p.m. by video conference call.
Meeting Minutes:
Correct month in header for financial report. Moved by Debbie seconded by Wayne Garman ‘Motion to approve the December minutes.’ - Carried unanimously.
Financial Report:
- November 2025 Financial Report
- It was a very good month financially for the club with revenues exceeding expenses by just over $62,000
a. For the season to date since September, this puts the club back into a profit position of just over $17,000
b. The major revenue item during December was league fees, which brought in just over $58,000
- Entry fees of $9,000 for the Golden Wrench were collected in December, all entry fees will be paid out as prize money. Total payout is planned to be $16,000
- The club received $6,720 from MOPAC for hosting the women’s and men’s playdowns in December.
- Learn to Curl and Corporate Events generated $9,500 in fees during the month.
- For the season to date, almost $29,000 has been collected, this is approximately $6,000 better than budgeted and just a bit below last season to
- The cost for electrical power during the Nov. 13 to Dec. 12 period was $1,281. This is a significant decline from earlier months this season. The prior month’s cost was just over $3,600.
- Question re: why is practice revenue so low. Most members are premium members but payment is on honor system.
Moved by Jeff Hanson, seconded by Mark Anderson that ‘the December 2025 financial report be approved as presented’. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Some pending league payments aren’t being paid in a timely fashion. We need to have better follow up.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Nothing major for board approval.
- Getting pricing for new ADA door. Cameras still being fine-tuned.
Events –Jenn Collins, Christy Trageton
Members: Perry, Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- No Report provided.
- Collegiate spiel is a week or so away.
Leagues – Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Competitive Leagues have been a problem with respect to team members not being registered in time, this causes problems with alerting singles with their inclusion status. If we register teams as bonspiel teams are registered.
- Problem could be the team members will be registered but not paid. Ideas are being suggested to resolve.
Marketing and Communications - Darryl Horsman
- No Report provided.
- We now have a CCC LinkedIn profile, which has significantly increased corporate event contacts. Problem is how do we staff. If we could meet the demand some have projected an increase of $150,000 in corporate fees.
- In next week or two a meeting will be held to formulate the Customer Relations Plan (CRM). Not sure if we have sufficient plans to accommodate Olympic newbies.
- Joe reported that we had good viewership numbers for the Wrench on our YouTube channel and Curling Zone.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- Lots of LTCs and Corp events scheduled, not all are sold out but we expect an uptick once the Olympics start.
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
- Registrations for the Donna Purkey are coming in. Denise sent notices to USWCA member clubs to try to fill.
- Not sure if the All American will have enough teams to be viable. Andie will follow up.
Club Safety Committee – Jeff Hanson, Wes Seeger, Mark Anderson, Lindsay Estabrooks, and Jeff Baird, Marty Blomberg, Brittany Tosi.
- No Report provided.
- Working to replace our first aid kit.
- Working to have first responders involved in setting standards for attending to injuries on the ice. Looking to have a procedure for making the building stand out in a call.
Old Business:
|
2505-002 |
· Update on Banner proposal Team met in October to come up with proposal but nothing was formalized. Mark put together a summary of solution and will bring back to the committee and then the board. |
|
2309-001 |
· Volunteer Appreciation Update Debbie will be working with Joe to document the operational plan. |
|
|
· Mark will follow up with the USCA insurance for a day status |
|
|
· No decision on Olympic watch party since it will need to be a refabrication due to game timing |
New Business:
|
2601-001 |
· Facility Gas Bill [Mark Anderson] o The gas bill has been extremely high so Mark had the equipment looked at but it is all good. Will have Southwest Gas come out to try and figure out the problem. o Wayne Fleming indicated we had a time in the past when gas usage was extremely high but not sure if related to current problem. |
|
2601-001 |
· CCC Streaming Committee [Mark Anderson] o Need to coordinate as yet. Old business next month. |
|
2512-003 old |
· USA Curling Club Council o Alison Hawkins and Joe will volunteer for usa curling club council. |
In Committee
|
2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
|
2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
|
2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
|
2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
|
2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
|
2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
|
2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, February 17/2026 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Jeff Hanson and seconded by Debbie Aubrey ‘to adjourn the meeting at 6:24 p.m.’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
