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Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
23-June-2026
Approved July 21, 2026
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Board Members Present |
Board Members Absent |
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Mark Anderson, President Debra Aubrey, Vice President Wayne Garman, Treasurer Wes Seeger, Secretary Wayne Fleming, Member at Large Darryl Horsman, Member at Large Karen Cole, Member at Large Joseph Rice, Member at Large Jeff Hanson, Member at Large Cleo van der Veen, Member at Large Ben White, Member at Large |
Members Present Lindsay Estabrooks |
Call to Order:
Mark Anderson called the meeting to order at 5:32 p.m. by video conference call.
Meeting Minutes:
Moved by Jeff Hanson seconded by Karen Cole ‘Motion to approve the May minutes as presented.’ - Carried.
Financial Report:
May 2026 Financial Report
1. It was a good month financially for the club with revenues exceeding expenses by just over
$5,000
- For the Season to Date, the total profit now is just over $98,000. This is just over $5,000
better than last season at this point.
- Total balances in Chase and PayPal accounts amounted to $611,751 as of May 31
2. The major revenue item for the month was league fees which brought in just over $11,500
- For the season to date, this is $11,700 more than last season at this point, and almost
$20,000 better than budget.
3. Corporate events were also strong during May with just over $7,500 collected.
- For the season to date, corporate events have brought in just over $58,000
- This is over $14,000 better than budget and more than $20,000 better than last season
to date.
4. Hotter than Hell bonspiel entries this month generated $6,270 in entry fees.
5. Merchandise purchases, primarily new T-shirts, were purchased during May for just over $3,000
6. Repairs amounting to $700 were paid for emergency lighting during the month.
A question re: where emergency lighting was fixed, Wayne Fleming reported battery pack lights and exit lights were fixed. Something needs done to the ice house ‘always on lights’. Lights are left on in ice house so Beki can check non-working video feeds.
Moved by Debra Aubrey, seconded by Mark Anderson that ‘the May 2026 financial report be approved as reported. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Nothing new.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- To do list was attached to meeting documents, includes duct sock cleaning.
- The doors to the ice plant by the compressor were installed yesterday.
- Always on lights in house are on the list to repair.
- Cable tray for CurlTrack could be used for cables for the time clock at the other end of the house.
- Need to discuss plans for renovations to warm area.
- New Lockers have been ordered.
- Questions (Lindsay)re: an LED light in ice house seems to be hanging lose.
- Question re: getting rid of the bleachers, Darryl has put in a for sale offer on line, Darren Campbell will get rid of them if nothing else comes up.
Events –Karen Cole
Members: Alicia Perry, Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Hotter than Hell is proceeding well, it is full with a waitlist
Leagues – Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Nothing new to report, leagues are progressing.
Marketing and Communications - Darryl Horsman
- No Report provided.
- In the process of building all the bonspiel posters are under way for next season.
- Starting to build the marketing plan for the 26/27 year.
- We’ve been asked to provide a Pride tent in mid-October, approx. $1000. Before we do this we may want to approve. We may want to have a Pride Bonspiel to help cover the cost. Question (Cleo) re: attendance numbers.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 283 members, now the highwater mark.
- Try Curling, Corporate Events and ITCs have been completed for the year. Some of the events for October have already received entries.
- Question (Cleo) re: how we can improve the uptake rate from ITC to leagues. We do try to end the ITCs at the same time new leagues start. Perhaps some web improvements can be done to make it easier. Lindsay is in the process of removing long time not seen members.
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
- All American this weekend. Collecting gently use clothing for UMOM charity. Andie is working with Karen re: Waiver.
Club Safety Committee –No Report provided.
- Waiting for building changes to finish before reworking safety guidelines.
- Lots of door blockages stuff in front of electrical panels.
- Question (Darryl) re: are we going to consider a flat board for persons hurt on the ice. Jeff, it’s not necessary and fire dept. brings there own.
Old Business:
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2604-002 |
2026 Board of Directors Election (W. Seeger) · Election was completed on June 20 at the Annual Meeting, 6 candidates for 4 positions. · Mark Anderson and Wayne Fleming were re-elected, Cleo van der Veen and Ben White were elected as new board members, welcome. |
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2309-001 |
Volunteer Appreciation Program (D. Aubrey) · ‘Final’ form presented for approval. · Remaining questions re: discounts for work, the two awards. · Need to move spreadsheets to club google OneDrive. |
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2308-004 |
Records Retention (D. Aubrey) · Debbie has been working on this and suggested we use the Google OneDrive. Need policies re: security, access, read/write etc. · Meeting goes quicker if people read reports ahead of time. |
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2605-001 |
Rock-Track System presentation (W. Seeger, M. Anderson) · Parts cost $550/sheet with import duty rounded · Wes moved that we approve the installation of the cable tray for the purpose |
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2604-001 |
Warm Room Seating Proposal (M. Anderson) · Seats are in the club and they will be installed before beginning of next season |
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New Business:
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2606-001 |
· Open nominations for President Debbie Aubrey (accepted), Darryl Horsman(accepted). Vote carried out secretly. Darryl Horsman was elected. · Open nominations for Vice-President, Joseph Rice (accepted), acclaimed. · Open nominations for Treasurer Ben White (accepted), acclaimed. · Open nominations for Secretary, Wes Seeger (accepted), acclaimed. Thanks from the Board was offered to Mark Anderson for serving as President and for all the work he did in his administration, and Wayne Garman for a great job as Treasurer, and to Karen Cole for her various roles and for demonstrating great dedication.. |
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2606-002 |
Wright Media Stats & Possible renewal of contract (D. Horsman) · tabled |
In Committee
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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Next Meeting: Tuesday, July 21/2026 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Karen Cole and seconded by Mark Andersobn ‘to adjourn the meeting at 6:45 p.m.’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
