Board of Directors Open Business Meeting Minutes 17-July-2026

Board of Directors Open Business Meeting Minutes

21-July-2026

Approved 18-August-2026

Call to Order:

Mark Anderson called the meeting to order at 5:39 p.m. by video conference call.

Meeting Minutes:

Moved by Mark Anderson seconded by B8en White ‘Motion to approve the May minutes as presented.’ -  Carried.

Financial Report:

June 2026 Financial Report - No Direct financial report provided.

1. Cash is not a problem, maintaining a healthy balance of flow and expense
2. Bank transition is done, Chase cancelled one credit card without notice, this was resolved and are awaiting for Shawn Tait to be given the new one.
3. Accounting software has been migrated to Quickbooks Online.
4. Got in to square and integrated it with Quickbooks
   1. 40% of square income is not allocated specifically and is just general cash.
5. Sales tax filings will be done
6. Previous financials were in excel, and this may be moved to Quickbooks, after square is set up.
7. June financial and July financial reports will be sent to the board after migration and integration will be done.
8. Toe dip price will need to go up to $30 to make profit, the other $25 will be used to reimburse tom stokes for materials.
9. Need to talk to Derek about updating the bar purchase system.
10. An operational plan for transition between outgoing treasurer and incoming treasurer needs to be done.
11. Year end report should be a standard operation looking at finances from the previous fiscal year.
12. The club should be providing the money for large dollar amounts, and not membership’s personal cards.

Formal June financial report will be presented at the August Board Meeting, Motion to Approve deferred to August meeting.

Committee Reports and Recommendations:

Budget – Paige Peterson, Ben White

• No Report provided.

• • Budget requests will be sent out in the next month or so.

Building – Michaela Mclane, Wayne Fleming

• Report provided.

• • Updated the board chair to Michaela McLane
  • Lockers have been delivered
  • Follow up with the landlord on the floor and doors
  • Banners have a new system for hanging on the south side of the building
  • Seats for next year have been delivered as well
  • The time clock cable will be pulled to the other end to have two time clocks
  • Project list is included
  • Ice house was fogged and will be tested again on Sunday.
  • TV replacement, the marketing monitor went down and will be replaced.
  • A follow up with Mar-Comm with details regarding the calendar of events for the next 8 weeks will be done.

Events –Karen Cole, liaison TBD

Members: Alicia Perry, Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.

• Report provided.

• • New committee liaison to be provided.
    • In committee is finding more possible prizes for bonspiel
  • Question to the board: The current volunteer sign up software is based in Canada, should we continue with this software?
    • Will continue to use until another cost effective alternative is available.

Leagues – Joseph Rice

Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.

• No report provided.

• Year end stuff, not much to report.
• Leagues will open for 2026-27 season on August 1.

Marketing and Communications - Darryl Horsman

• No Report provided.
• Building a social media campaign after everything else is set in stone.
• Website overhaul that will be done with Wright Media.
  • This is in an effort to both improve the media and the current business affairs of the club

Membership and Skills Development – Lindsay Estabrooks and Wes Seeger

• No Report provided.
• High water mark of 283 members this year
• Skills camps;
  • Novice skills camp with Wes, Darryl and Lindsay on Oct 10-11
  • Advanced skills camp with Jamie Sinclair on Nov 6-8.
• Level 1 instructor course: Nov 21

Women’s Committee – Carrie McDonald, Debra Aubrey.

• No Report provided.
• Carrie McDonald is taking over the chair of committee.
• Cassie Endicott put together a nice plan regarding women's committee business.

Club Safety Committee – Jeff Hanson.

• No Report provided.

Update of Board Liaisons is needed

Follow up meetings with board chairs, liaisons, and committees will be facilitated by Darryl, Joe, Debbie, and Wes.

The new board-committee liaisons are as follows

• Budget Committee: Ben White
• Building Committee: Wayne Fleming
• Events Committee: TBD
• Leagues Committee: Joseph Rice
• Mar-Comm Committee: Darryl Horsman
• Membership and S&D Committee: Wes Seeger
• Women’s Committee: Debbie Aubrey
• Club Safety Committee: Jeff Hanson

Old Business:

New Business:

In Committee

Next Meeting: Tuesday, July 21/2026 @ 5:30P.M. by video/conference call

Adjournment: A motion was made by Karen Cole and seconded by Mark Andersobn ‘to adjourn the meeting at 6:45 p.m.’ The motion Carried unanimously with no further discussion.

Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..

Respectfully Submitted,

W. Seeger, Secretary

Coyotes Curling Club