BoD September Continuation Business Meeting Minutes 18-September-2026

Coyotes Curling Club

2202 W. Medtronic Way, Suite 101

Tempe, AZ 85281

Board Members Present

Board Members Absent

Darryl Horsman, President

Joseph Rice, Vice President

Ben White, Treasurer

Wes Seeger, Secretary

Wayne Fleming, Member at Large

Mark Anderson, Member at Large

Jeff Hanson, Member at Large

Debra Aubrey, Member at Large

Cleo van der Veen, Member at Large

Members Present

None

2609-001

Committee Priorities & Board Goals (D. Horsman)

·       Building Committee and Events Committee discussions were reviewed;

o   Budget Committee – no priorities submitted until after committee budget submissions.

o   Building Committee –

1.       A past goal had been to implement an ADA Entrance Door, but it isn’t in the current goals.  Tim Surry had communicated that his comrades didn’t feel it was necessary.  It was generally felt that Tim’s comrades are at the top of sports abilities and their skills don’t necessarily warrant an ADA entrance door.  However, we have new curlers that attend club events that area at lower sports ability level and can benefit from the ADA door.

·       Wayne Fleming will have the ADA entrance door added to the committee’s goals.

·       Darryl will draft and publish a ‘President’s Letter’ to communicate to members what they can expect by way of Building Committee goals.

o   Events Committee -

1.       New Curler Retention goals should be coordinated with Membership/Skills Committee

·       Lindsay Estabrooks will obtain member retention numbers for past year (attached)

2.       Volunteer goals should be coordinated with new Volunteer Program via Debbie Aubrey

3.       Bonspiel Team Attendance should be an Events goal

·       Jeff Hanson will address this with the committee

o   Governance Committee -

1.       Board Source purchase was completed.

2.       Board Member training has completed one session.

·       Wes asked – Given that one of the goals mentioned in Board Member Training was Club Member accessibility to meeting, how does this member accessibility work?  Jeff suggested a link to the Zoom Meeting page be put on the member web page.  Wes Seeger will test this for the next board meeting.

o   League Committee -

1.       A primary goal of the committee and the board is the conversion of LTC/ITC participants into leagues.  While approaches are currently underway or in planning, it is important that the Membership/Skills, Marketing/Communications and Events committees should all be working together on this effort.

o   Marketing and Communications Priorities –

1.       A CRM/Automated Marketing System and new member website need to be put in place.  The modifications that will be implemented by Wright Media will cost approximately $2100/month for 1 year.

o   Women’s Committee Priorities -

1.       5 events will be planned with the primary goals of enhancing and encouraging the social aspects of membership.  These events will not all be curling centric and some will be cross-gender.  These should be developed in sync with the Membership/Skills and Events committees.

o   Membership & Skills Priorities –

1.       A primary goal of Membership should be targeting membership retention.

2.       Darryl asked that Lindsay refine the submitted goals and provide clarity on the Corporate Event Committee.

·       Additional points of discussion.

o   Going forward committee reports should provide progress and schedules for goals.  The new Committee Report form should be used.

o   Safety Committee will provide their priorities and goals after the currently planned club repairs and renovations have been completed.

o   Budget Committee will provide their priorities and goals after the current budget process is complete.

o   Darryl will give a summary of the priorities process and high-level goals in his upcoming President’s Letter.

1.       Jeff commented that we should be careful what we publish in case there are goals we aren’t able to make happen.

o   Wes, will send an email to the committee chairs encouraging them to;

1.       use the new Committee Report form

2.       list progress on their goals

3.       prioritize the goals with projected progress dates